West Virginia Annual Report Requirements

Understanding West Virginia's annual report requirements helps your business stay compliant with the West Virginia Secretary of State and avoid penalties. Here's what you need to know.

What Annual Reports Are

An annual report is a filing that updates the West Virginia Secretary of State on your business entity's current information. It confirms your entity is still active, provides current contact and management details, and helps keep state business records accurate. These aren't financial disclosures — they're administrative filings that verify basic entity information.

The West Virginia Secretary of State uses annual reports to maintain the state's business registry and track which entities are actively operating. This information is available to the public through the state's business search database.

West Virginia Annual Report Filing Details

When to File West Virginia entities file annual reports with the West Virginia Secretary of State between January 1 and June 30 each year. This gives you a six-month window to complete your filing.

Filing Fees The West Virginia Secretary of State charges a $25 filing fee for annual reports. If you file online, there's an additional $1 convenience fee, bringing your total to $26. This is one of the more affordable annual report fees among states.

Late Penalty File after June 30 and you face a $75 penalty. This penalty is significantly higher than the filing fee itself, making it important to file on time. The penalty adds to the $25 filing fee, bringing your total cost to $100 if you miss the deadline.

Where to File File annual reports with the West Virginia Secretary of State. Their website (https://sos.wv.gov/) provides online filing systems for most entity types.

What Information Goes on Annual Reports

West Virginia's annual report forms typically request:

• Entity name and business identification number
• Principal office address
• Agent for service of process name and registered office address
• Names and addresses of officers, directors, managers, or members (depending on entity type)
• Nature of business
• Contact information

The specific fields vary by entity type, but the core information remains consistent across LLCs, corporations, and other registered entities.

Consequences of Missing Annual Report Deadlines

Failing to file annual reports on time creates problems for West Virginia businesses.

The immediate consequence is the $75 penalty. This adds to your $25 filing fee, quadrupling your cost simply because you missed the June 30 deadline. That's $75 you could have saved by filing on time.

Continued non-compliance can lead to administrative dissolution. If the West Virginia Secretary of State doesn't receive your annual reports, they may administratively dissolve your entity. This strips your business of good standing status and can complicate business operations, banking relationships, contracts, and licenses.

Loss of good standing appears in public records. When customers, partners, lenders, or others search West Virginia Secretary of State records, they'll see that your entity isn't current with state requirements. This can damage business credibility.

Reinstating an administratively dissolved entity takes time and additional costs. You'll need to file all missing annual reports, pay associated fees and penalties, and submit reinstatement paperwork to the West Virginia Secretary of State.

How West Virginia Registered Agent Helps with Compliance

West Virginia Registered Agent doesn't prepare or file annual reports on your behalf, but our $99 annual service includes compliance tracking and reminders that help you stay aware of filing deadlines.

We monitor West Virginia's annual report requirements and track the January 1 to June 30 filing window. Before the deadline approaches, we send reminders so you have time to gather information, complete the report, and file with the West Virginia Secretary of State.

When the West Virginia Secretary of State sends correspondence about annual reports or other filing requirements to your registered office, we scan and forward those documents the same day. This ensures you receive official notices promptly, keeping you informed even if you miss our proactive reminders.

Our compliance tracking works alongside our core agent services — same-day document forwarding, online portal access, and privacy protection — to provide comprehensive support for West Virginia business compliance at a privacy-focused, affordable price.

Get Started — $99/year

Questions about West Virginia annual reports or agent for service of process service? Check our FAQ page or reach out at support@wvregisteredagent.org or , Monday through Friday, 9am to 5pm ET.